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Speaking at AADND on CI, 08-Oct-08 »
Right like a Writer with Microsoft Word Grammar Options
Filed under:
Business
In
Right like a Writer
, I mentioned how a list of items should include a comma after every item except the last, including after
and
or
or
, and how you should only use one space after a period, rather than two. All versions of Microsoft Word can be configured to monitor for both of these using the grammar settings built in to the application; it will identify violations during regular grammar checks. Here's how to enable these options in MSWord 2007:
Access Word Options
Access Word Options by clicking the Office Button in Microsoft Word (the Office logo in the top-left corner of the window), and click on the
Word Options
button in the lower-right corner of the menu popup. The
Word Options
window should display.
Access Proofing Settings
In the
Word Options
window, access proofing settings by clicking
Proofing
on the left-side navigation.
Access Grammar Settings
Once you are in
Proofing
settings, you will find
Grammar Settings
by clicking the
Settings...
button next to
Writing Style
.
Writing Style
can be found under the
Proofing
section titled
When correcting spelling and grammar in Word
.
Use Only One Space
In the Grammar Settings window, the number of spaces after a period is controlled by the option titled
Spaces required between sentences
. This is set to
don't check
by default, but options for 1 space and 2 spaces are available. Set this option to
1
.
Include a Comma Before the Last Item
Also in the
Grammar Settings
window, check for commas after
and
and
or
through the field titled
Comma required before last list item
. This is also set to
don't check
by default, though
always
and
never
are available options. Set this option to
always
.
Additionally, the style checks available through Word's Grammar Settings can also be very helpful. I prefer the "Grammar and Style" writing style option, as it enables all of the style checks. I encourage you to investigate all of these options, as well as enable the comma and sentence options, as they will help you write right like a writer.
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Friday, September 26, 2008 2:16:21 PM (Eastern Daylight Time, UTC-04:00)
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